Grant Assistance Program (GAP) Reimbursement

The following information is the process to request and receive Grant Assistance Program reimbursement. 

Develop Grant Agreement with Kansas Department of Transportation (KDOT)

A local entity must have an executed grant agreement with KDOT to request reimbursement from the Grant Assistance Program. To complete the process, please follow these steps:

1. KDOT will draft a GAP agreement for the local entity
2. Submit fully executed GAP grant agreement

Reimbursement Process from the Grant Assistance Program (GAP)

Once a local entity has signed the GAP agreement, they are eligible to request reimbursement from GAP. To complete the reimbursement process, please follow these steps:

1. Complete the GAP Reimbursement Form:
Fill out the GAP Reimbursement Form AND submit along with the invoice and proof of payment.

• GAP Reimbursement Request Form

2. Submit the Documentation:
Email the completed form and all supporting documentation to Jessica Pierce.

3. Review and Approval:
The packet will be reviewed for completeness and accuracy. Once everything is in order, the materials will be forwarded to the Kansas Department of Transportation (KDOT) for payment approval.

4. Payment:
After KDOT approves the request, the reimbursement will be processed and paid out.

Note: Reimbursement requests must be at least $1,000.00 and no more than once a month.

If you have any questions or need assistance, please reach out to Jessica Pierce directly.